Office ergonomics training helps employees recognize common workstation risk factors and make practical adjustments to their workspace and daily habits. Safety by Design combines group instruction with individual ergonomic assessments so employees can apply what they learn to their own workstations.
Our hands-on program addresses workstation layout, posture, equipment placement, movement and work habits that may contribute to discomfort or musculoskeletal injuries.
Individual Office Workstation Ergonomic Assessments
Following the group training session, Safety by Design can conduct individual ergonomic workstation assessments. Employees who have reported pain or discomfort may be assessed first.
During each assessment, our staff:
- Reviews the employee’s reported concerns.
- Observes how the employee uses the workstation.
- Evaluates the chair, desk, monitor, keyboard, mouse and related equipment.
- Identifies workstation conditions or work habits that may contribute to discomfort.
- Recommends practical adjustments or equipment changes.
- Provides the employee with a personalized written report.
Recommendations may include repositioning existing equipment, adjusting the workstation, changing certain work habits or purchasing appropriate ergonomic office equipment.
What Employees Receive After an Assessment
Each employee receives a written report addressing the workstation conditions and concerns identified during the ergonomic assessment. The report may include recommendations for:
- Chair and desk adjustments
- Monitor positioning
- Keyboard and mouse placement
- Workstation redesign
- Equipment or accessory purchases
- Position changes and movement
- Daily work habits
Employees also receive a reference handout reviewing the topics discussed during training and the individual assessment. Safety by Design can provide a list of recommended ergonomic office equipment and vendors when new equipment is suggested.
Benefits of an Office Ergonomics Program
An office ergonomics program can help employees make more informed decisions about how they arrange and use their workstations. Potential benefits include:
- Reduced exposure to ergonomic risk factors: Proper workstation adjustments can limit awkward postures, unnecessary reaching and repetitive strain.
- Earlier reporting of discomfort: Employees learn to recognize and report symptoms before they become more severe.
- Improved employee comfort: Workstations can be adjusted to better accommodate each employee’s body and job duties.
- More consistent workstation practices: Supervisors and employees receive shared guidance for office setup and daily work habits.
- Better purchasing decisions: Individual recommendations help employers identify which equipment changes are appropriate before making purchases.
Frequently Asked Questions
Does OSHA require office ergonomics training?
OSHA does not have a specific ergonomics standard for all offices. However, employers may have responsibilities under the General Duty Clause when recognized ergonomic hazards could cause serious harm.
When should an employee receive an ergonomic assessment?
An assessment may be helpful when an employee reports discomfort, changes workstations or job duties, returns after an injury or begins using new office equipment.
Will employees need new equipment after an assessment?
Not always. Many concerns can be addressed by adjusting or repositioning existing chairs, monitors, keyboards and other equipment. New equipment may be recommended when adjustments alone do not address the employee’s needs.
Can shared workstations be assessed?
Yes. Shared workstations can be evaluated for adjustability and use by employees with different body sizes. Recommendations may include adjustable equipment and setup procedures for each user.
Can home office workstations be included?
Home and hybrid workstations may also be included in an ergonomics program. Contact Safety by Design to discuss available assessment and training options for remote employees.
Schedule Office Ergonomics Training
Safety by Design provides hands-on ergonomics training and individual workstation assessments for office employees and supervisors. Our staff evaluates how employees work, identifies potential concerns and recommends practical changes based on each workstation.
Complete the form below or call 832-266-0114 to discuss your office, number of employees and assessment needs.
