Starting January 2024, employers in specific high-risk industries must use OSHA’s electronic reporting system, the Injury Tracking Application (ITA), to submit detailed information on workplace injuries and illnesses. If your company meets the requirements for OSHA 300 reporting, it’s important to understand the deadlines and rules associated with the form to ensure you remain compliant.
Overview of OSHA 300 Log
The OSHA 300 log is a form documenting all injuries and illnesses that occur in a workplace. Names, titles, dates, locations, and the nature of the injury or illness are recorded.
Any days the employee must be out of the workplace are also indicated. The OSHA 300 reporting deadline is set for seven calendar days after an incident occurs.
The OSHA 300 log helps businesses keep track of incidents that may be prevented in the future. It is helpful to identify problem areas and correct hazardous workplace conditions. The reporting requirements keep employees aware of incidents so they may practice safe work practices.
Use our incident calculator tool to calculate the cost of workplace injuries.
OSHA Injury and Illness Recordkeeping Forms
Three main OSHA 300 forms are required to be maintained and recorded by all businesses. Whenever a workplace-related injury or illness occurs, it must be recorded according to OSHA regulations.
- OSHA Form 300 – Log of Work-Related Injuries and Illnesses
- OSHA Form 300A – Summary of Work-Related Injuries and Illnesses
- OSHA Form 301 – Injury and Illness Incident Report
OSHA 300
The OSHA 300 form is the actual log of workplace-related injuries or illnesses. It includes the names and titles of all individuals affected, as well as specific information related to the incident.
The log is kept at the workplace and must be updated within seven calendar days of a recordable event occurring. OSHA 300 log posting is not required for privacy reasons.
OSHA 300A
The OSHA 300A form summarizes all recordable events that occurred during the calendar year.
If the company is required to submit this incident report form directly to OSHA, it must do so by March 2. There are certain criteria that a company must meet, which indicate whether the 300A form must be submitted.
OSHA 301
OSHA 301 is a slightly more detailed version of OSHA 300. Any injuries or illnesses that occur at a workplace must be documented in the form within 7 calendar days of the incidence. All OSHA 301 forms must be retained for a minimum of 5 years.
OSHA 300A Data Electronic Submission Requirements
The OSHA 300A form must be submitted to OSHA by March 2 if the company meets reporting requirements.
Which Companies Are Required to Report Electronically?
Form 300 and 301 electronic submission requirements are set to include establishments with 100 or more employees in designated high-hazard industries.
These industries include (but aren’t limited to):
- Construction
- Manufacturing
- Healthcare
- Transportation
- Food and Beverage Manufacturing
- Warehousing and Storage
- Utilities
- Agriculture
Note: The existing guidelines for submitting electronic information from Form 300A still apply. This includes establishments with 20-249 employees in specific high-hazard industries and those with 250 or more employees in industries that regularly keep OSHA injury and illness records.
Which Companies Are Not Required to Report Electronically?
Companies that have fewer than 100 employees are exempt. Additionally, OSHA’s injury and illness recordkeeping requirements do not apply to specific low-risk industries, including (but not limited to):
- Gas stations
- Clothing stores
- Real estate agents
- Insurance carriers
- Schools
- Banks
Contact Experts at Safety by Design for Submission Help
If you are unsure how to handle your OSHA 300 form reporting, reach out to the knowledgeable team at Safety by Design for help. Our safety consulting company will ensure that you meet the OSHA 300 compliance reporting requirements for your business. Additionally, our safety experts offer OSHA hazard identification and risk assessment training to keep your employees safe and your company compliant.
Contact us online today or call us at 832-304-5702 to learn more about our Houston safety training options.
Tags: incident report, OSHA reporting, OSHA standards, workplace safety
